Candidate Sourcing

The problem

A job order comes in. Your recruiter reformats it from the client’s system (which outputs garbage formatting), searches your database of 300,000 candidates (half of which have stale contact information), cross-references with LinkedIn and Apollo (40-50% accurate), and tries to surface the best three candidates before the agency across the freeway submits first.

Whoever submits first gets the fee. Time kills all deals in recruiting. But your recruiter is spending 30-50% of their time on work that doesn’t place candidates: reformatting job orders, scheduling interviews, updating database records, sending status emails.

Meanwhile, your smallest clients keep calling and saying “I just can’t afford you.” You can’t serve them at your current cost structure, so revenue walks out the door every week.

How Envoy handles it

The AI agent augments your recruiting workflow at the two points that matter most: speed to submit and database quality.

What the AI agent does:

• Auto-reformats incoming job orders into your standard template (30 seconds, not 15 minutes)
• Searches your candidate database using capability matching, not just keyword matching
• Enriches stale records: updates contact info, current employer, title changes
• Scores candidates on fit, availability, and likelihood to engage
• Surfaces the top matches with a confidence score and match rationale
• Handles scheduling coordination for interviews

What the human recruiter does:

• Reviews AI-surfaced candidates and applies relationship context
• Makes outreach calls and builds trust with candidates
• Conducts prep calls and debrief calls
• Manages the client relationship and hiring manager expectations
• Closes the deal

Two models, one platform

Some recruiters work volume: more activity, more submissions, more at-bats. Others work depth: fewer clients, deeper relationships, higher fill ratios. Envoy supports both.

For the volume recruiter, the AI handles the sourcing and scheduling so they can increase submissions without increasing hours. For the depth recruiter, the AI handles the back office so they can spend more time on the face-to-face meetings and prep calls that build the relationships that close deals.

The affordable tier

For the clients who “just can’t afford” standard recruiting services, the AI-augmented model changes the economics. Your cost to source and submit drops by 60-80%. That means you can offer a lower-priced service to the segment you’ve been walking away from, and still make money on it.

This isn’t competing with your premium service. It’s expanding your market. The client who starts with the affordable tier and gets good results is the client who upgrades to your full service when their needs grow.

The outcome

Faster submission. Cleaner data. More clients served. Your recruiters focused on the relationship work that actually fills roles. And a new product for the price-sensitive segment that used to be dead money.